CTF CHARTER # 15003
BYLAWS
OF THE CAPITAL DISTRICT TENPIN BOWLING ASSOCIATION
This organisation is formed by the merger of three separate organisations; a local ABC association - the Capital District Tenpin Bowling Association, a local WIBC association - the Capital District Women’s Tenpin Bowling Association and a local YABA association - the Capital District Junior Tenpin Bowling Association. These associations are referred to herein as “founding associations”.
This organisation shall be known as the Capital District Tenpin Bowling Association, herein referred to as the "association", an association chartered by the Canadian Tenpin Federation (CTF).
The following boundary has been established
for this Association – a 50 km radius from Parliament Hill (in the City of
Ottawa, Ontario, Canada), generally encompassing, the current boundaries of
The association shall be chartered by CTF and subject to its authority. The association shall:
1. Adopt bylaws approved by the CTF Board.
2. Not enact any bylaws or rules inconsistent with the CTF bylaws.
3. Adhere to performance standards and stated requirements as set forth in the CTF Policy Manual.
4. Apply for renewal of its charter every five years. (See the Suspension and Reinstatement Chapter for suspension, revocation and appeal procedures.)
The purposes of the association include, but are not limited
to:
A. Providing
equal opportunity to amateur athletes, coaches, trainers, managers,
administrators, and officials to participate in amateur tenpin bowling
competition without discrimination on the basis of race, colour, religion, age,
gender, disability, or national origin and with fair notice and opportunity for
hearing to any amateur athlete. coach trainer,
manager, administrator, or official before declaring the individual ineligible
to participate.
B. Promoting
the game of tenpin bowling.
C. Conducting
and supporting tenpin bowling competition.
D. Engaging
in any other activities permitted by an organisation classified as tax exempt.
Membership is composed of individuals who pay dues to the association. Membership is in effect from August 1 of one calendar year through July 31 of the following calendar year.
An individual joining a summer league after March 15 shall pay the dues that are in effective for the current season. On payment of the dues, the individual shall become a member for the balance of the current season and the next season.
The Board may waive all or part of local dues for:
A. Members
of other CTF associations if that association has a reciprocal agreement with
the association.
B. Other
groups, such as, seniors, etc., as determined by the Board.
The association cannot charge additional non-dues
assessment.
The association will recognise all previous life members and other special memberships of the founding associations. The association will also recognise achievements and contributions to the founding associations and their national bodies as contributions to qualifying criteria where applicable. Similarly, reference to “this Association” shall also refer to the founding associations.
Life Membership in this association may be granted by the members at the Annual Meeting. Life Membership may be granted by two-thirds votes of the members present.
All Votes for Life Membership shall be held by secret ballot.
Any member in good standing of this Association may nominate any other member to be elected to Life membership by submitting the name of the nominee together with valid reasons for nomination to the Board of Directors of this Association. Such submission with all pertinent information shall be in writing and shall be contained in a letter over the signature of the nominator.
The local, provincial and national portion of yearly dues will be paid by the association for all elected Life Members actively bowling in sanctioned leagues.
To qualify for Life Membership an individual must meet one or more of the following criteria:
(i) A member of the Capital District Tenpin Bowling Association in good standing, who qualified themselves for such honour by their outstanding service to this Association and the game of tenpins in the field of promotion of the game, promotion of new leagues and bowlers, and promotion of this Association and the Canadian Tenpin Federation by continued strong support of the aims, purposes and activities of this Association and the CTF.
(ii) Outstanding service in the field of administration as a member of the Board of Directors of this Association for at least fifteen (15) years.
(iii) Outstanding service in the field of performance on the lanes, where the individual has brought good publicity, honour and fame in bowling circles to this association through his ability to win International FIQ/WTBA competition events, as well as CTF sanctioned events.
(iv) Outstanding service in any special field of endeavour in the interests of the game and this Association, which the Board of Directors may deem from time to time to be worthy of such honour.
Each individual shall pay national, local and provincial dues (where applicable). The Board, by two-thirds vote, recommends the annual dues amount for approval by the membership at an annual meeting.
Notification of any change in dues, and the reason for the
change, will be forwarded, in writing to each league secretary and will be
voted on at the next membership meeting.
The management and governance of the association is vested
in the Board of Directors. There shall be nine (9) directors.
The Board’s duties and authority include but are not limited
to:
1.
The Board shall not engage in any act
of conflict of interest.
2.
Enforcing the bylaws.
3.
Complying with the CTF Policy Manual.
4.
Ensuring adherence to all CTF
Performance Standards.
5.
Conducting local tournaments for men,
women and youth members.
6.
Providing education, training,
evaluations, recognition and other services as established by CTF.
7.
Implementing all CTF programs.
8.
Electing the officers of the
association.
9.
Employing/selecting and evaluating the
performance of the Association Manager
10. Approving
use of membership records.
11. Rating
the league average of an association member when there is evidence the bowler’s
average does not represent the bowler’s true ability.
12. Conducting
suspension and reinstatement hearings. (See the Suspension and Reinstatement
Chapter for rating, suspension, reinstatement and appeal procedures.)
13. The
Board of Directors may prescribe such rules and regulations, not inconsistent
with these or CTF National bylaws, relating to the management and operation of
the Association as they deem expedient, provided that such rules and
regulations shall have force and effect until the next Annual Meeting when they
shall be confirmed, and failing such confirmation at such Annual Meeting of
members, shall at and from that time cease to have any force and effect.
14. The
Board of Directors, by a two-thirds vote where quorum is present, determines,
subject to approval by the Membership at the Annual General Meeting:
1. Name
of the Local Association (with CTF approval).
2. Local
Association dues amount.
3. Number
of Directors.
4. Terms
and Term limits for Officers and Directors.
5. Quorum
for membership and Board meetings.
Candidates for the Board must be:
1.
A member in good standing of the
association at the time of election and throughout their term.
2.
Elected or appointed without regard to
race, colour, religion, sex, disability, national origin, or age, other than
the minimum age of eighteen (18) years.
A maximum of three tenpin bowling centre proprietors may
serve on the Board at one time. A proprietor is an individual who is the owner,
partner, or corporate officer of a tenpin bowling centre or group of tenpin
bowling centres. Excluded from the definition of proprietor is an individual
who owns twenty five (25) percent or less of the equity shares, or who is
inactive in the management of the tenpin bowling centre and remains so during a
term as Director.
Directors are elected by a majority vote of the members
present and voting at a properly noticed meeting at which a quorum is present,
from:
1. A slate provided by the Nominating Committee.
2. Nominations from the floor.
Mail and proxy voting are prohibited.
The term for Directors is three (3) years with no term
limit. In the first year of this
association one third of the directors will be elected for three years, one
third for two years and one third for one year.
Thereafter all terms will be for three years, except those directors who
may be elected to complete a term of a vacant position.
1.
Resignation. A Board member may resign
from the Board of Directors by providing written notice of resignation to the
President or, in the case of the President, to the Board.
2.
Removal for Ineligibility. A Board
member who is no longer eligible to serve on the Board may be removed by a
two-thirds vote of the Board when a quorum is present.
3.
Removal for Cause. When a Board member
is accused in writing of failure to properly perform the duties of their office
or otherwise engaging in improper or unfair activities or conduct, the Board
may conduct a hearing following the Removal Procedures in the Suspension and
Reinstatement Chapter. An appeal may be filed within fifteen (15) days of the
removal. Two-thirds written consent of the full Board is required to seek
re-election and/or re-appointment to the Board.
4.
Vacancies. The President, with Board
approval shall fill vacancies in Director positions
for the remainder of the term. The Board fills vacancies in officer positions.
5.
Absenteeism. When a member of the Board
of Directors fails to attend two (2) meetings of the Board of Directors in
succession, the Board of Directors may by a two-thirds secret ballot vote
remove them as a member of the Board.
Life Members of this association shall be entitled to attend Board meeting, but as a life member will be allowed voice only.
The officers of this association shall include a President,
Vice President and an Association Manager who shall act as ex officio
non-voting member of the board.
The Board shall elect all officers except the Association
Manager. To qualify for election to
office, a director must have served at least one (1) year on the board or on
the board of one of the founding associations.
The term for elected officers is one (1) year with no term
limit.
a. Presides
at membership and Board meetings.
b. Acts
as spokesperson for the association.
c. Appoints
Committees, except nominating, with Board approval.
a. Presides
at meetings of the membership or Board when the President is absent.
b. Performs
other duties as prescribed by the Board or requested by the President.
The Association Manager is:
a. Accountable
to the Board.
b. Responsible
for implementation of the CTF performance standards.
c. Shall
act as the ex officio non-voting Secretary/Treasurer of the Board or such other
officer designation as required by law and determined by the Board.
d. Responsible
for other duties as prescribed by the Board and in the CTF Policy Manual.
The association manager shall be selected by the Board based
on criteria establish by the Board. The
term of the Association Manager will be determined by the Board. The Association Manager shall be a voluntary
position but may receive an honorarium as determined by the Board.
The Association Manager:
-
has
voice and vote at membership meetings, if the individual is a current members.
-
may be
excused from board meetings if deemed appropriate based on the discussion at
hand.
If the Association Manager is not an elected director, he or she has voice only at Board
meetings.
If the Association Manager is an elected director, he or she has voice and vote at board
meetings during his or her term as director.
When he or she is no longer, he or she would have voice only at Board
meetings.
An annual meeting of association members shall be held at a
time and place approved by the Board of Directors. Attendance is open to all
members. (See Article IX, Section B for the time frame for election of
delegates and alternates to the CTF.)
1.
Members Responsibility. Members vote to
elect individuals to this Board and elect delegates and alternates for the CTF
Annual General Meeting and provincial meetings.
Members also approve the Acts of the Board, including rules and
regulations, and any changes to bylaws and dues as identified in Article V,
Section A, item 14.
2.
Voting. Only members, eighteen (18)
years of age or older, voting officers and Directors of this association may
vote.
3.
Meeting Notice. Written notice of the
meeting shall be forwarded to all league secretaries and posted in each bowling
centre under the association’s jurisdiction at least twenty-one (21) days prior
to the annual meeting.
4.
Members present constitute a quorum.
5.
Action. The vote of a majority of those
members present and voting, when a quorum has been established, is required to
take action, unless otherwise provided by law or these bylaws.
The Board shall meet at least quarterly. Special meetings may be held upon the request
of any Board member if a majority of the Board approves.
1.
Notice. Notice for all regular and
special meetings shall be forwarded at a minimum to the Board at least
twenty-one (21) days prior to the start of a meeting.
2. A majority of the elected members of the Board shall constitute a quorum.
3.
Action. The vote of a majority of the
Board of Directors present and voting, when a quorum has been established, is
required to take action, unless otherwise provided by law or these bylaws.
The most recent edition of Robert’s Rules of Order, Newly
Revised governs all meetings.
The association shall have the following Standing
Committees: Nominating, Finance, and Youth.
1.
Nominating Committee. The Committee
reviews candidates and prepares slates for Board, delegate and alternate
positions. The Committee publicises criteria and procedures for the elected
association Board.
2.
Finance Committee. The Committee is
responsible for reviewing and monitoring the annual budget and other financial
matters.
3.
Youth Committee. The Youth Committee is
responsible for recommending, monitoring, promoting and reviewing youth
programs conducted by the association.
The Board may establish other Committees.
Delegates and alternates to provincial meetings and the CTF
Annual General Meeting, are elected by those members present and voting at the
association’s Annual Meeting. Mail and
proxy voting is prohibited. The election
is to be held not less than one hundred and twenty (120) days prior to the CTF
Annual General Meeting or Provincial annual meeting at which the delegates will
represent the association.
Appointees and nominees must be:
1.
At least eighteen (18) years of age.
2.
A member in good standing of the
association at the time of election and throughout their term.
A member is not eligible for election if they have been
elected a delegate or alternate to represent another provincial or local
association.
Delegates and alternates serve for one year, beginning
August 1, and are elected by:
1.
A slate provided by the Nominating
Committee.
2.
Nominations from the floor.
3.
The election shall be by ballot, except
that a voice vote may be taken when the number of candidates does not exceed
the number of positions to be filled. Alternates shall serve in order of their
election.
Any member of the association may submit amendments to the bylaws.
The bylaws may be amended or repealed by a two-thirds vote at the annual or any special meeting of members at which a quorum is present provided:
a. The proposal to amend or repeal is submitted in writing to the association manager at least thirty (30) days prior to the meeting at which it is to be considered and
b. Written notice of the proposed amendments is forwarded to all league secretaries and posted in each bowling centre under the association’s jurisdiction at least ten (10) days prior to the meeting.
All amendments are effective the August 1 following
adoption, unless otherwise specified when adopted.
The fiscal year of this association is August 1 through July
31.