Capital District Tenpin Bowling Association

Board of Directors Meeting

September 28, 2003

McArthur Lanes

Meeting Minutes

Attendees:          Pierre Gratton, Rheal Proulx, Graham Ginsberg, Ed Zabarauskas, Mark Gehring.

Regrets:          None

1)    Call to Order:

The meeting was called to order at 9:10 a.m.

2)    Agenda.

The published agenda was agreed to with the addition of two items; Directors and Newsletter

3)    Review of Minutes

May 26, 2003 (Old Board).  The minutes were approved.

May 26, 2003 (New Board).  The minutes were approved with the correction of the spelling of Mark Gehring’s name.

4)    Executive Reports

a)     President

A claim has been formally made to ABC for the funds that were misappropriated.  This was done once the police advised that Cameron was pleading guilty, but they felt that we would not see restitution.

Resignations have been received from Norm Schweitzer and John Fortin.  The President reported that he had been unable to contact Dave Wiskowski, either by e-mail or by phone and the situation would be discussed under New Business.

b)    Vice President

No report.

c)     Secretary (see attached)

10 of 16 leagues have been accounted for (see written report).

d)     Treasurer (see attached)

5)    Other Business

a)     CTF SMO

The documentation relating to the CTF decision to form a membership organisation has been distributed to all Directors.  The following questions should be address to CTF.  Action Graham.

1.       Will the leagues/centres in Gatineau be required to switch to a Local Association under the Quebec Provincial Association or will they be allowed to remain in the same Local Association as Ottawa?

2.     When will french versions of the documentation be available?

It was agreed that we should hold a public meeting to address issues and concerns with the members, but not until French documentation is available.  Graham agreed to put a notice in the next newsletter providing members at the least with the basic news of what was upcoming.  Graham agreed to draft this section and circulate to the Directors for review.  Action Graham.

The Board agreed to allow Graham to hold initial discussions with WIBC and YABA with a view to forming a new association.

b)    Lane Inspection

The three local centres were inspected.  We were able to get the inspections performed by representatives from the Montreal Association.  There were some failures, which were reported to the centres.

There are outstanding issues regarding fees and certificates.  In at least one situation Montreal has billed the centre directly.  It was agreed that since these centres are our responsibility, we should send out bills and issue certificates.  Montreal should bill us and we should pay them irrespective of whether we receive payment or not.  This should be cleared up ASAP.  Action Mark.

c)     Tournament

Pierre proposed to have as large a tournament as possible as this would be the last year for an ABC tournament.  The achieve this he proposed guaranteeing the prize money and having a low entry fee, possible covering lineage only.  He also proposed a 100% handicap tournament.

While the Directors liked the idea in principle, it was felt that a concrete proposal was needed.  Pierre agreed to provide one by the next meeting.  Action Pierre.

6)    New Business

a)     Directors

Dave Wiskowski – Dave has attended very few meetings during the 2002-3 season, as well as missing the AGM.  Graham proposed to remove Dave from the board for non-attendance.  This was seconded by Pierre.  The motion was carried by a vote of 5 for, 0 against and 1 abstention.

Graham reminded the remaining Directors that this now leaves us very short of Directors with everybody having at least one job and with additional work upcoming for the CTF Transition.  All Directors should look for candidates.

b)    Newsletter

Graham advised that he was starting to draft a newsletter.  While it will have many of the same topics, if any of the Directors have anything they would like to have included they should forward it ASAP.

 

The meeting adjoined.