Capital District TenPin Bowling Association

Board of Directors Meeting (#4) at McArthur Lanes

Wednesday Aug 24th, 2005 7:00 PM

Meeting Minutes

 

Attendees:      Nicole Fetzko                Ed Zabarauskas                       Marg Willis          Graham Ginsberg

            Pierre Gratton               Graham Crate               Marc Dumontier

                                                                                                           

Regrets:           

Absent:           Mark Gehring, Owen Labelle (Awards)

 

1. Call to Order           Called at  7:10 PM

 

2. Current Agenda      The President, Nicole Fetzko provided an agenda.

           

3. Review of Minutes of the Previous Directors' Meetings

         The Minutes from the Meeting #3 of July 27th, 2005 were reviewed:

       Minutes were accepted, with minor corrections.

 

4.       Current Agenda Item:  Review of Action Items / Old Business

Graham Ginsberg, Trophies: situation pending.

Pierre Gratton, Honor Board: situation pending.

 

5.  Current Agenda Item:  Executive Reports

            A summary of the reports follows:

            President’s Report

                 Some discussion regarding finding a new Director to replace a vacancy

                   hopefully someone representing Junior bowlers.

                  Some leads on potential directors stated.                       

            Association Manager’s (AM) Report

                 The AM reported that all League Kits had been prepared and some had already been distributed.

                  Nicole Fetzko volunteered to distribute the remainder in the coming week to leagues.

                  Pierre Gratton pointed out that he had requested, last year, that a “League Profile” form be included

                  in the kits to indicate how the Leagues would like to be represented on the web site – the AM

                 acknowledged that he had not done so, but stated that in the follow-up to the league sanction

                  procedure, such a form could be included.

 

6.       Current Agenda Item:  Committee Reports

The directors for last year’s committees: Lane Inspection, Youth, Awards were not available.

Pierre Gratton spoke briefly about Tournaments – potential date for this year’s tournament: Jan-Feb.

 

7.       Current Agenda Item:  New Business

Formation of Committees:

      Lane Inspection: Discussion was held regarding the lane inspection process, as practiced

      in prior years, as well as in very recent years. There was a time when CDTBA directors performed

      all aspects of the process, however in the recent past, a team from the Montreal association had performed

      this function, with the CDTBA lane inspection co-ordinator overseeing the process. Last year’s co-ordinator,

      Mark Gehring, has recently been absent from Board Meetings, and due to necessity, a discussion of this

      year’s requirements was held without Mark’s participation. Graham Crate, a newly elected first-time Director,

      expressed a willingness to take a lead role in this very important aspect of the CDTBA’s obligations.

      A suggestion was made to try to solicit, for help, past in-house directors, who had performed this function.

      All present were aware that this year’s inspections were over-due, and that this function is a priority.

 

Publicity, Visibility and Public Relations.

      Directors had been urged in the previous meeting to reflect on aspects of this topic.

      Ed Zabarauskas presented a “Vision Statement” worksheet of his views. It became apparent that the topic

      is a difficult one to discuss, with directors having several “vision” elements. Ed’s view is that

      the CDTBA’s mandate, in its present incarnation under the CTF, is to align itself with the CTF’s goals.

      Other directors expressed a more “locally centered” view, laying much more importance on servicing

      and promoting local area TenPin Bowling. A consensus regarding CDTBA’s Vision may be

      desirable, however it may also be very difficult to craft. This area will evolve over the next few years.

 

New Leagues.

      It remains to be seen if any new leagues will request sanctioning. There was a slim possibility of a small

      Gatineau-Hull league presenting itself, however in the past few years when the existing Hull leagues gave

      their bowlers the option to vote on sanctioning, the members voted against, with a small number of

individual bowlers being disappointed. It is within these few bowlers that the seeds for new sanctioned

leagues in Hull may eventually sprout. There had been no Anik(Hull) Sanctioned Leagues last year.

 

In Memoriam: Mary Eyamie, Rod Fullerton

     A very well respected “pillar” of our bowling community, Mary Eyamie, had passed away.

     The CDTBA intends to recognize Mary’s passing by a $50 donation.

     It was suggested that CDTBA had a policy regarding Members’ Deaths.

     Graham Crate provided information that Rod Fullerton, another “pillar” in our community, had also passed.

     It was also agreed that CDTBA would similarly recognize Rod’s passing, by a $50 donation.

 

Other:

    In light of the above situation regarding policy, it seems to be important to locate CDTBA’s Policy Manual.

    Research needs to be done to find the manual and to review and update it as well.  A policy manual is

    a necessity.  CTF  provides a local association policy manual template which may be useful.

 

    Graham Ginsberg stated that he had been, in the past, the editor of CDTBA’s newsletter.

    The release date of the any new newsletter is currently unknown.

 

NEXT BOARD MEETING:   Sunday, Sep 25th, 2005 10:00 AM at McArthur Lanes

 

Schedule for upcoming BOARD MEETINGS:

 

            Sunday, October 30th, 2005        10:00 am

            Sunday, November 27th, 2005     10:00 am

            Sunday, January 8th, 2006           10:00 am

Sunday, January 29th, 2006         10:00 am

Sunday, February 26th, 2006       10:00 am

Sunday, March 26th, 2006           10:00 am

AGM    Sunday, April 9th, 2006   (to be decided)               

                                                           

8. Current Agenda Item:  Adjournment                        Adjourned at 9:05 PM