Capital District TenPin Bowling Association
Board of Director's Meeting at McArthur Lanes
Sunday Jan 9th, 2005 10:00 AM
Meeting Minutes - Draft
Attendees: Nicole Fetzko Ed Zabarauskas Owen Labelle (Awards)
Pierre Gratton Marg Willis
Regrets: Graham Ginsberg, Murielle Rivers
Absent: Mark Gehring, Claude DuMoulin
1. Call to Order Called at 10:15 AM
2. Current Agenda The President provided an agenda.
3. Review of Minutes of the Previous Directors' Meetings and Actions Arising
The Minutes from the Meeting of Nov 28th, 2004 were reviewed:
a. Minutes were accepted as presented with minor corrections.
Update on Action Items from prior Meetings:
No discussion was held.
4. Current Agenda Item: Executive Reports
A summary of the reports follows:
No report – President absent
Association Manager’s (AM) Report
The AM reported on the current state of league registrations: now 687 bowlers.
Membership cards now in the hands of most bowlers – not 100%, but very few problems.
Award supplies have been arriving from CTF.
CTF and the provincial boards have been sent their dues $8244-CTF, $687-OTBA.
The previous Women’s Association CDWTBA has closed its books and presented CDTBA with a draft
for $876.85, which has been deposited.
The AM also presented an update on transactions against the Bank Acoount.
Action Items arising from AM’s report:
Directors present expressed some concern that the prior CDTBA has still not closed its books.
Reminder to the President and Secretary-Treasurer from the prior Board to try to resolve this issue.
The format of the financial report as presented by the AM, needs to be reviewed.
Directors present suggested alternate formats – the AM to seek a better format.
5. Current Agenda Item: Committee Reports / Other Business
Tournament Committee Report
Pierre Gratton, the tournament director, presented finalized tournament applications.
A Bowling package: Ball/Shoes/Bag to be this year’s Draw Prize to be drawn on the final Saturday
of the tournament: Feb 26 in a “reverse order” format – last ticket remaining is the winner.
Averages, as of Jan 1, 2005 from all leagues are required – directors to round up league stats sheets.
Owen Labelle has volunteered to data-enter the avgs into the PBMCTF association software.
The AM has indicated that once the avgs are in PBMCTF, he can extract the data into a
format which Pierre Gratton and Ed Zabarauskas need for the tournament process.
A small discussion was held regarding the process of the “Tournament Table Procedures”.
Pierre Gratton has indicated that he will not be present on the final day of the tournament.
The tournament process requires much experience and skill to “pull-off”, however the final day of the
tournament is a “Teams Only” event – so the overall activity is somewhat easier to manage that day.
Directors are encouraged to be present to observe proceedings and to help out as needed.
Lane inspection co-ordinator: Absent
Owen Labelle indicated that awards processing is proceeding as well as could be expected.
A new supply of awards was forwarded to Owen by the AM, and some awards are still in
short supply and are back-ordered. 75 pins over avg is taking heavy hits.
Appropriate Director: Absent
6. Current Agenda Item: New Business
CTF-AGM in Vancouver.
A discussion ensued about the “Value” of sending a delegate to Vancouver in April 2005.
Overall, most directors present seemed to favor the idea of sending a delegate.
The expenses of this endeavour would be high, however the current finances of CDTBA are very healthy
and it is well within its current means, but this is quite short notice to make that kind of decision.
Nicole Fetzko has indicated that she potentially has aspirations for being on future boards in executive
capacities, eg President, and becoming informed and involved at all levels of the TenPin Bowling
establishment would be meaningful – therefore she has expressed an interest in being that CTF-AGM
delegate. Directors present seemed in favor of accepting Nicole as the delegate.
The time-frame for this is short – CDTBA needs to certify the delegate by Feb 1st, 2005.
Next board meeting is Jan 30th, so we can make a last minute decision to go at that meeting, and FAX the
documents then. But in the meanwhile, Nicole will be investigating a more detailed COST of the expenses
Small discussion – Set the AGM for Apr 17th, 2005 start advertising in February.
More discussion required.
NEXT BOARD MEETING: Sunday, January 30th, 2005 10:00 AM at McArthur Lanes.
7. Current Agenda Item: Adjournment Adjourned at 12:00 PM