Capital District TenPin
Bowling Association
Board of Director's Meeting
at McArthur Lanes
Sunday Jan 9th,
2005 10:00 AM
Meeting Minutes - Draft
Attendees: Nicole Fetzko Ed
Zabarauskas Owen Labelle (Awards)
Pierre Gratton Marg Willis
Regrets: Graham Ginsberg, Murielle Rivers
Absent: Mark Gehring, Claude
DuMoulin
1. Call to
Order Called
at 10:15 AM
2. Current
Agenda The President provided an
agenda.
3. Review of
Minutes of the Previous Directors' Meetings and Actions Arising
The Minutes from the Meeting of Nov 28th, 2004 were
reviewed:
a.
Minutes were accepted as presented with minor
corrections.
Update
on Action Items from prior Meetings:
No
discussion was held.
4. Current Agenda Item: Executive Reports
A
summary of the reports follows:
President’s
Report
No report – President absent
Association
Manager’s (AM) Report
The AM reported on the current state of league
registrations: now 687 bowlers.
Membership
cards now in the hands of most bowlers – not 100%, but very few problems.
Award
supplies have been arriving from CTF.
CTF
and the provincial boards have been sent their dues $8244-CTF, $687-OTBA.
The
previous Women’s Association CDWTBA has closed its books and presented CDTBA
with a draft
for $876.85, which has been deposited.
The
AM also presented an update on transactions against the Bank Acoount.
Action
Items arising from AM’s report:
Directors present expressed some concern that the prior CDTBA has still not closed its books.
Reminder to the President
and Secretary-Treasurer from the prior Board to try to resolve this issue.
The format of the financial
report as presented by the AM, needs to be reviewed.
Directors present suggested
alternate formats – the AM to seek a better format.
5. Current Agenda Item: Committee Reports / Other
Business
Tournament Committee Report
Pierre Gratton, the tournament director, presented
finalized tournament applications.
A Bowling package: Ball/Shoes/Bag to be this year’s
Draw Prize to be drawn on the final Saturday
of the tournament: Feb 26 in a “reverse order”
format – last ticket remaining is the winner.
Averages, as of Jan 1, 2005 from all leagues are
required – directors to round up league stats sheets.
Owen Labelle has volunteered to data-enter the avgs
into the PBMCTF association software.
The AM has indicated that once the avgs are in
PBMCTF, he can extract the data into a
format which Pierre Gratton and Ed Zabarauskas need
for the tournament process.
A small discussion was held regarding the process of
the “Tournament Table Procedures”.
Pierre Gratton has indicated that he will not
be present on the final day of the tournament.
The tournament process requires much experience and
skill to “pull-off”, however the final day of the
tournament is a “Teams Only” event – so the overall
activity is somewhat easier to manage that day.
Directors are encouraged to be present to observe
proceedings and to help out as needed.
Lane inspection co-ordinator: Absent
Awards
Owen
Labelle indicated that awards processing is proceeding as well as could be
expected.
A
new supply of awards was forwarded to Owen by the AM, and some awards are still
in
short
supply and are back-ordered. 75 pins over avg is taking heavy hits.
Appropriate
Director: Absent
6. Current Agenda Item: New Business
CTF-AGM in
Vancouver.
A discussion ensued about the “Value” of
sending a delegate to Vancouver in April 2005.
Overall, most directors present seemed to favor the idea
of sending a delegate.
The expenses of this endeavour would be high, however the
current finances of CDTBA are very healthy
and it is well within its current means, but this is
quite short notice to make that kind of decision.
Nicole Fetzko has indicated that she potentially has
aspirations for being on future boards in executive
capacities, eg President, and becoming informed and
involved at all levels of the TenPin Bowling
establishment
would be meaningful – therefore she has expressed an interest in being that
CTF-AGM
delegate.
Directors present seemed in favor of accepting Nicole as the delegate.
The
time-frame for this is short – CDTBA needs to certify the delegate by Feb 1st,
2005.
Next
board meeting is Jan 30th,
so we can make a last minute decision to go at that meeting, and FAX the
documents
then. But in the meanwhile, Nicole will be investigating a more detailed COST
of the expenses
involved.
Small
discussion – Set the AGM for Apr 17th, 2005 start advertising in
February.
More discussion required.
NEXT BOARD MEETING: Sunday, January 30th, 2005 10:00 AM at McArthur Lanes.
7. Current
Agenda Item: Adjournment Adjourned
at 12:00 PM