Capital District Tenpin Bowling Association

Board of Directors Meeting

December 3, 2006

McArthur Lanes

Meeting Minutes

Attendees:   Jackie Brown, Marc Dumontier, Mark Gehring, Graham Ginsberg, Pierre Gratton, Tim Lalonde, Helga Sarazin, Marg Willis.

Regrets: Ann King

1)    Call to Order

The meeting was called to order at 10:15 a.m.  With the President being absent due to illness, the vice President assumed the chair of the meeting.

2)    Roll Call

See attendees above.

3)    Agenda.

The published agenda was agreed to with the removal of Policy Manual.

4)    Review of Previous Minutes

a)     Review and Approval.

The minutes of the meeting held on October 26, 2006 were reviewed and approved with minor editorial changes.

b)    Business Arising

  1. Amended Average book for Pierre – not received.  Action Ann
  2. Bowlers paying double.  See Association Manager’s report.
  3. AGM – deferred to next meeting.
  4. Budget – deferred to next meeting.
  5. Email problems.  Seems to be working again except for Mark Gehring.  Action Pierre to investigate.
  6. Website contest.  Was posted.
  7. McArthur cheque for lane inspection.  Status unknown, but the Association Manager has not received a cheque yet.  Add to next meetings agenda.
  8. Awards – add to the agenda under other business.
  9. Tournament – deferred to next meeting.

5)    Executive Reports

c)     President Report

No report.

d)     Association Manager

The current numbers are down from last year’s final totals, but Oktoberfest is still to come in as are some stragglers and new bowlers.

A full list of bowlers has been passed to Tim who has volunteered to spot check it against league rosters.

A financial report was presented, but activity has been mainly in the receipt of membership fees.

6)    Committee Reports

a)     Website

Contest.  The response to the November contest has improved with approximately 20 entries of which 10 were correct.  Pierre also reported that the number of visits to the site has also increased.  A winner was drawn.  Monique Cyr.

Due to the delay of this board meeting Pierre has already posted the December contest although the board noted only minor corrections being needed.

Pierre requested that suggested questions for January be forwarded to him.  There was a good discussion on possible topic areas including Technical (specifications etc), Rules and Slang.

Website.  The information address has changed to to cut down on spam.  Also, Pierre reported that he can provide web access directly to a users email account which can reduce spam to the user’s home account.  Graham is already doing this and found between 20 and 40 spam emails per day.

7)    Other Business

a)     Awards

Pierre had been tasked to look at the differences between the annual association awards previously given out and the awards presently given out by the Provincial Association.  Pierre found that the only discrepancy was High Game and High Series.  Marg agreed that along with the request for annual averages, she would add a request for male and female high game and series for the adult leagues and male and female high game and series by division for the youth leagues.

b)    Tournament

Tim will have details sorted out by the next meeting.

c)     Buffa Bowling Clinic

17 or 18 bowlers have committed so the clinic will proceed

8)    Next Meeting

The next meeting will be Sunday January 7, 2007 at 10:00 a.m.

9)    Adjournment

The meeting adjourned at 11:50 p.m.