Capital District Tenpin Bowling Association

Board of Directors Meeting

September 24, 2006

McArthur Lanes

Meeting Minutes

Attendees:   Ann King, Graham Ginsberg, Marc Dumontier, Pierre Gratton, Marg Willis, Tim Lalonde

Guests:         Jackie Brown

1)    Call to Order

The meeting was called to order at 10:30 a.m.

2)    Roll Call

See attendees above.

3)    Agenda.

The published agenda was agreed to, with the addition of Tournament Committee.

4)    Review of Previous Minutes

The minutes of the meeting held on August 23, 2006 were reviewed and approved with minor editorial changes.

Approval nominated by Tim Lalonde, seconded by Marg Willis.  Passed unanimously.

5)    Executive Reports

a)     President

All league kits have been distributed.  Some leagues initially had problems with the reduced GST, but this has been resolved. 

The Wednesday afternoon seniors league has folded.

The President reported that she had created and presented a Life Member certificate to Carole Auger, who was granted Life Membership at the AGM.

There are some problems with entries in the Average Book (see agenda item).

b)    Association Manager

League kits were distributed.  None have yet been returned.

Awards inventory has been received and will be passed to Owen.

6)    Committee Reports

Lane Inspection – In the absence of Helga, Graham gave an update to the status with McArthur.  The inspection report is still with management at McArthur.  As McArthur are unaware of Helga’s appointment it is unlikely they have contacted her.  Payment has also not been received.

Galaxie Lanes has still to be inspected.  A tentative date of October 15 was set to inspect them.

 

Recorders note:  A power cut occurred at this point and the meeting was reconvened in the car park.

 

Youth – No formal report as no members of the Youth committee were present.  There was also nobody able to present suggestions for a poster or suggestions for increasing membership.

7)    Other Business

Proposal - Website Contest.  The board discussed ideas for the website contest.  It was agreed that we would proceed with the contest starting in October.  Pierre agreed to put a suggestion forward for a quiz.  Ann agreed to look into a prize.  Suggestions for prizes included mouse pad or towel with a CDTBA logo.

Proposal – Purchase of a Camcorder.  Deferred to next meeting.

8)    New Business

Average Book – Ann discussed problems with the average book as produced.  Some averages are missing and some are apparently incorrect.  Ann and Marg will correct.  Discussed but not fully resolved is what about bowlers who don’t bowl 21 or more games.  Since these are not official averages should they be in the book.  There was general consensus that they should be captured, but they must be clearly identified as unofficial if included in an average book.

Membership distribution and monitoring.  It was agreed that the Association Manager and the President would spot check league rosters versus memberships received to look for accuracy and anomalies.

OTBA Jamboree and Board Meeting.  Ann and Tim will be attending.

Tournament Committee.  Deferred to next meeting.

9)    Board membership

An in-camera session was held.  The Presidents selection of Jackie Brown to fill the empty director’s position was approved.

10)           Next Meeting

The next meeting will be Sunday October 29 at 10:00 a.m.