Capital District Tenpin Bowling Association
Board of Directors Meeting
February 4, 2007
The meeting was called to order at 10:22 a.m.
Attendees: Mark Gehring, Graham Ginsberg, Tim Lalonde, Ann King, Helga Sarazin, Marg Willis, Marc Dumontier, Pierre Gratton
Regrets Jackie Brown
The published agenda was agreed to.
January 7, 2007. Mark Gehring had agreed to be the Coaching Coordinator and the role should not be described as a Head Coach. With those amendments Tim Lalonde moved acceptance, seconded by Helga Sarazin. Approved unanimously.
Galaxie are in the process of fixing the foul lights. They were waiting for parts which should have arrived this week.
Still no cheque from McArthur and still no response to the equipment in McArthur possession. Ann to Follow up. ACTION
Helga has replaced the missing feeler gauges.
As discussed at the last meeting Ron Allenby was nominated by the Association, but it was only necessary to purchase one ticket as one ticket is provided for the nominee.
Posters have been received but no entry forms. Entry forms were sent under separate cover. If need be the poster will be modified to simply point people to the website to get entry forms.
The Scholarship money is held in a separate Vanier Blues account. There is still some confusion. There was supposed to have been a cheque written to close the account, given last year to Nicole, but it has not been cashed.
After much discussion is was generally agreed that the account only needs to be transferred to the current Vanier Blues executive. ACTION Helga to try to coordinate getting the signatures changed.
There are still outstanding issues:
Need budget ideas for next meeting. The intent is to try to generate a budget for next year.
The President had nothing further to report than has already been covered.
There are now 646 paid bowlers.
John Alguire won the website for December, although there were only four entries.
There are eight correct answers for the January contest. The winner was drawn and it is Melanie Cater.
The year-end contest will be drawn from all entries. The Grand Prize will be a bowling bag, specifically a two ball roller.
The February contest deals with the Tournament – dates and locations.
The youth tournament will be held Feb. 10 and 11. There are not a lot of entries so far – only 1 team. There may be more by the time of the tournament.
It was noted that the poster for the local adult tournament has a different logo from the one being used elsewhere. Tim explained that the present logo does not print well in black and white. The general consensus was that we need to be consistent and if we need a new logo it should be reviewed and agreed to. ACTION Ann to distribute some suggestions for discussion.
The All-Events prize ratio is not
Ann requested that Graham, Marg and Owen form a committee to come up with a program.
Marc Dumontier has agreed to coordinate the ball draw. Marc to contact Roger to establish the prize. We may want to offer a better ball and leave out bag and/or shoes.
It was agreed that the proceeds would go to
Jackie is working on a poster and organising food.
Ann is looking at the agenda and the business side.
Graham had distributed a newsletter for comment on the detail and tone. It was generally agreed that the newsletter was far too negative and would likely put people off from attending rather than encourage them. Graham to rewrite.
Board members were asked to submit input this week. ACTION All.
The Youth representatives made a request for financial assistance. While not yet in the red, the current financial situation is poor and could make it difficult to send players to the Provincial tournament in St. Catherines.
After much deliberation the following motion was moved.
“This board approves giving up to $500 to the Vanier Blues Youth league in the event that the year-end balance is negative, subject to receipt of a current financial statement showing fiscal responsibility.”
Moved by Graham, seconded by Marg. Passed unanimously.
Graham distributed policies for the website and for the Association Manager for review and discussion at next meeting.
The next meeting will be Sunday March 4, 2007 at 10:00 a.m.
The meeting adjourned at 13:24 p.m.