Capital District Tenpin Bowling Association

Board of Directors Meeting

January 7, 2007

McArthur Lanes

Meeting Minutes

1)    Call to Order

The meeting was called to order at 10:08 a.m.

2)    Roll Call

Attendees:   Jackie Brown, Mark Gehring, Graham Ginsberg, Tim Lalonde, Ann King, Helga Sarazin, Marg Willis.

Regrets        Marc Dumontier, Pierre Gratton

3)    Agenda.

The published agenda was agreed to with the addition of CTF AGM and OTBA Tournament

4)    Review of Previous Minutes

October 29, 2006.  Although previously approved a minor typographical error of an additional “the” was noted and corrected.

December 3, 2006.  It was recommended that the wording of the request for high game and high average be reworded to clarify that these will be requested to be submitted with Year-end Averages.

Approval as amended moved by Tim Lalonde, seconded by Jackie Brown.  Approve d unanimously.

5)    Business Arising

a)     Average Book.

Ann believes this is OK.  Action - Ann to contact Pierre and resolve

b)    Budget

Generally deferred to the next meeting, but there was a short discussion initiated by Graham on having a local awards program using memorabilia such as pens, mouse pads, towels etc. rather than pins and crests.  Action - Marg to contact Owen to see if he has information on the old awards program and possible source of such awards.

c)     Lane Inspection

McArthur now has a new invoice with an address, but we have not received a cheque yet.  Galaxie have sent a cheque but have not resolved their defective foul lights.

McArthur Lanes is still looking for our lane inspection equipment that was loaned.

d)     Buffa Clinic

15 people are registered for a Saturday session.  There was not enough registrants to justify a second session on Sunday.

6)    Executive Reports

a)     President’s Report.

The President had nothing further to report than has already been covered.

b)    Association Manager

There are now 641 paid bowlers.  There are still some stragglers (new bowlers etc.) that Marg has heard of but has not received applications yet.  Oktoberfest is now included.

7)    Committee Reports

a)     Website Contest

The January contest has been posted.  Since Pierre is absent there is no status on potential winners of the December contest.

a)     Local Tournament

The youth tournament will be held Feb. 10 and 11.  A poster has been prepared and forms given to the junior league.

The adult tournament will be March 3 and 4 and March 10 and 11.  The date has been changed from the tentative date to better align with the AGM.

b)    Ball Draw

Ann will see if Marc Dumontier will be willing to run a ball draw to coincide with the tournament

c)     AGM

The tentative date of the AGM has been changed.  The AGM will be held on Tuesday April 17 at 6:30.  It is proposed to have door prizes and finger food.  Annual tournament prizes will be distributed at the AGM.  Flyers will be prepared and made available 21 days ahead.  Jackie will have a draft for the next meeting.  Action.

Graham proposed a newsletter devoted to the AGM.  He will try have a draft for the next meeting.  Action – all directors to send ideas to Graham before the next meeting.

Ann agreed to draft a letter and try to make personal contact with league presidents and delegates if they identified one.  Action – Ann to have a draft letter for next meeting.

d)     Policy Manual

The policy manual as available was distributed prior to the meeting.  The only changes that had been discussed in early 2006 were the removal of the bereavement policy and minor editorial changes.  Graham announced that he would like to complete the policy manual before the end of the year and would draft some more policies before the next meeting for review.

8)    New Business

a)     Ottawa Sports Awards

Ron Allenby was proposed and approved.  The association will purchase two tickets.

b)    CTF Coaching Program

CTF are looking for a coaching coordinator – Mark Gehring agreed to undertake the role.

c)     OTBA Tournament

Forms and posters not yet received.

d)     CTF AGM

The CTF AGM will be held in Edmonton on April 21.  It was agreed that Ann King would be our representative.  Moved by Graham seconded by Tim.  Passed unanimously.

9)    Next Meeting

The next meeting will be Sunday February 4, 2007 at 10:00 a.m.

10)           Adjournment

The meeting adjourned at 12:10 p.m.